PRIVACY POLICY OF THE GEOPOLITICAL INTELLIGENCE PTY LTD


Background

The purpose of this privacy and data protection policy is to establish guidelines for our compliance with the requirements of the Protection of Personal Information Act (POPIA) when handling your personal information (PI). The term “processing” of PI refers to the definition provided in the Protection of Personal Information Act (POPIA). It encompasses any activity involving the handling of PI, starting from its collection to its eventual disposal. By accessing our website and utilising any of our services, you are consenting to the processing of your personal information as outlined in this Privacy Policy.

  1. Processing of PI

1.1. We may process your personal information (PI) depending on the type of business we conduct with you or the relationship you have with us. We are committed to adhering to POPIA at all times and handling your personal information in a lawful and reasonable manner, ensuring that your privacy is not unnecessarily violated.

1.2. We commit to using your personal information (PI) only for the specific purpose it was collected, which is to support our business operations and activities as agreed upon in any relevant contracts.

1.3. We will always ensure that we obtain your voluntary, specific, and informed consent, as defined in POPIA (“Consent”), whenever it is necessary to process your personal information (PI).

1.4. If we do not explicitly ask for your Consent, we may process your Personal Information (PI) based on another valid reason, such as fulfilling a legal obligation, protecting a legitimate interest that requires protection, or for permitted reasons only.

1.5. We will cease processing your personal information promptly if you withdraw your consent or if you raise a valid objection to the processing.

1.6. We will collect your personal information (PI) directly from you, except in the following cases: – If the PI is already publicly available. – If you have given consent for us to collect your PI from one of our affiliated organizations. – If the collection of PI is necessary for maintaining law and order or national security. – If the collection of PI is required to comply with a legal obligation, including obligations to SARS (South African Revenue Service). – If the PI collected is necessary for conducting proceedings in a court or tribunal that have already started or are reasonably expected to start. – If the collection of PI is required to maintain legitimate interests of GI.

1.7. By accessing our website and utilising any of our services, you are consenting to the processing of your personal information as outlined in this Privacy Policy.

1.8. We will keep records of your personal information that we have collected for the minimum period required by law, unless you have given your consent or instructed us to keep the records for a longer period.

  1. The Importance of Your Rights

2.1. You have the right to withdraw your consent to process your PI.
2.2. You have the right to file a complaint with the Information Regulator (“IR”) if you are not satisfied with how we have applied the Protection of Personal Information Act (“POPIA”) to your PI.
2.3. The prescribed forms for exercising these rights are attached to the 2018 regulations that were passed in accordance with POPIA (“Regulations”). You can also obtain these forms from our duly appointed Information Officer (“IO”). 3. Access to PI records

3.1. Upon providing proof of your identity, you have the right to request that we verify, at no cost to you, whether or not we possess any PI pertaining to you in our records.

3.2. If we do possess any PI, we will provide you with the record or a description of the PI upon request. However, please note that a fee of ZAR451.00 will be required. This information will include details about the identity of any third parties or categories of third parties who have had access to the PI. We will complete this task in a timely manner, ensuring that it is done in a reasonable and comprehensible way.

  1. Rectification of PI

4.1. You have the right to request that we correct or delete your PI if it is inaccurate, irrelevant, excessive, out of date, incomplete, misleading, or obtained illegally.

4.2. You may also request that we destroy or delete records containing your PI that we are no longer permitted to keep. Such requests must be made on the prescribed form (Form 2 of the Regulations), which is available from our IO.

4.3. Upon receiving a lawful request of this nature, we will comply as soon as is reasonably possible.
4.4. We will notify you of the action we have taken in response to your request.

  1. The Information Regulator’s contact information is as follows:

JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001; PO Box 31533, Braamfontein, Johannesburg, 2017;
Email: IR@justice.gov.za;

Email: inforeg@justice.gov.za;

URL: https://www.justice.gov.za/inforeg/index.html

  1. Changes to this privacy statement

The date of this privacy statement is August 15, 2023. We may occasionally update the privacy policy.

  1. The processing of PI of children

We may only process the PI of a child if we have the written consent of the child’s parent or legal guardian.

  1. Use of cookies

The GI websites utilize cookies provided by Google Analytics to track website usage. Each page request is assigned a unique numerical ID. By analyzing log files using Google Analytics, the GI can determine the number of unique visitors to the website, their navigation route, and the content they viewed on different websites.

The GI is unable to determine a person’s identity solely based on their numerical ID. The cookies used on our websites do not collect any personal information about visitors. They are not used to retrieve personal information, even if visitors have provided their information through one of our registration forms.

  1. External hyperlinks

The websites include links to other websites that are not operated or maintained by the GI and are not subject to this privacy policy. Visitors should be aware that the links on GI’s websites are provided solely for their convenience. The GI does not have control over, make promises or warranties regarding, or bear responsibility or liability for the content of any other websites or their privacy policies. This includes their use of cookies and the manner in which they collect, save, store, or use information. It is advisable for visitors to review the privacy policy of every website they visit.

  1. Agreement and Notice of Amendments

By utilising this website, visitors indicate their consent to the privacy policy of GI. The GI will modify, add, or remove parts of this privacy policy at any time, as it sees fit. By continuing to use this website after any changes, visitors are indicating their acceptance of those changes.

  1. The applicable law

The privacy policy will be governed by the laws of South Africa.

  1. Contact information

If you have any questions or concerns regarding the GI’s privacy policy, please don’t hesitate to contact the GI at info@giadvisory.org.